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WorkBC Powell River Job Posting
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Details | How To Apply | ||||||||||||||||||||||
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Requirements |
| - Driver’s licence required. 1. Post-secondary education including a certificate or diploma in Office Administration or equivalent combination of office experience and technical skills 2. A minimum of two years’ experience in an Administrative Professionals’ role 3. Demonstrated proficiency with computers, advanced email, Internet, word processing, spreadsheet, and keyboarding skills 4. Holds a valid BC Driver’s License (Class 5) KNOWLEDGE, SKILLS & ABILITIES: 1. Demonstrates strong administrative professionals’ core skills and abilities 2. Demonstrates knowledge of records information management best practices (e.g.LGMA Model Classification and Retention Schedule) 3. Demonstrates knowledge of bookkeeping and financial processes and procedures 4. Demonstrates strong financial calculation skills and the ability to reconcile financial inputs with resulting records outputs 5. Demonstrates superior keyboarding and data entry skills, and superior proficiency in the creation and maintenance of spreadsheets to support a wide-range of operational data requirements 6. Demonstrates ability to learn software applications associated with the position (e.g.cemetery software, work order management software) |
Duties and Responsibilities |
| 1. Provides reception services for the Regional District’s Maintenance Facility, and the Operational Services Department (e.g. serves as first point of contact, responds to queries, initiates public inquiries, disseminates messages, accepting deliveries, etc.) 2. Maintains parks and facilities booking calendar(s). Conducts intake of parks and facility booking requests, as per policy. Coordinates facility booking approvals with the Manager of Operational Services. Prepares parks and facilities booking agreements, as applicable. Processes agreements and user fees for approved parks and facility bookings. Ensures all required documentation is in place, as per policy (e.g. signed facility booking agreements, proof of insurance, licenses, etc.). Coordinates parks and facility booking logistics with the Manager of Operational Services and the Parks & Properties Supervisor. Addresses any changes to bookings 3. Provides general administrative support to the Manager of Operational Services, as directed (e.g. maintains Department office calendar, coordinates meeting logistics, prepares/compiles pre- and post- meeting supporting documentation, serves as a meeting documenter, drafts correspondence and other documentation, prepares and disseminates public notices, prepares reports, compiles research, provides stakeholder engagement process support, coordinates special event logistics, undertakes special projects, etc.). Provides general administrative/clerical support to the Parks & Properties Supervisor, as directed by the Manager of Operational Services 4. Provides general department level financial administrative support services (e.g. coding of invoices, coordinating invoice requisitions, processing of collected user fees, processing of departmental personnel expense claims, reconciling department credit cards, contributing to tracking and reconciling grant expenditures, etc.). Assists Manager of Operational Services with the preparation of personnel payroll and timesheet packages for submission to Financial Services for processing |
Additional Details |
| - This position is to fill a temporary leave - PLEASE SEE FULL JOB POSTING ONLINE www.qathet.ca/wp-content/uploads/2024/04/Job-Posting-Operational-Services-Clerk-Temporary-web.pdf |
WorkBC Powell River posts this position as a free service for the community. WorkBC Powell River does not screen employers or applicants, and assumes no responsibility or liability for the job posting. Any arrangements are between the job seeker and the employer.
