Job Alerts
Text size: A A A A
Print Friendly Version

WorkBC Powell River Job Posting

Thanks for visiting and checking out our exclusive job postings.

Sign up for Job Alerts and have new job postings emailed right to your inbox.

Entry-level Office Assistant for Sunshine Coast Treatment Services

Details

How To Apply

Position:Entry-level Office Assistant
Employer:Sunshine Coast Treatment Services
Sector:Health Care
Posted:2021-Nov-24
Closing Date:2021-Dec-08
Salary or Wage:$ 21.85 per hour
Full or Part Time:Part Time
Location:Powell River, BC
Start Date:To be determined
Email:racheld@prcat.ca
EmailCover letter/email should be addressed to Office Manager ( Kathy Clarke) and Doctor Anna-Marie Maguire.

Requirements

- Experience working in an office setting
- Fluent in written and spoken English
- Training in conflict resolution or related topics is an asset
- Life experience related to the client group is an asset
- Good to excellent computer skills
- Is or will become familiar with the basic concepts of Opiate Replacement Therapy in addiction treatment
- Non-judgemental and accepting attitude
- Excellent interpersonal skills and communication skills
- Good computer skills, experience with Macs helpful
- Ability to operate and maintain office equipment
- Excellent organization, and time management skills
- Meticulous and accurate
- Excellent work habits including
- Ability to follow instructions
- Ability to make decisions within the parameters of the position
- Ability to organize work and carry out the duties of the position with independence
- Ability to follow established policies and procedures
- Adhere to strict confidentiality in all matters pertaining to patient care
- Available to perform duties 3 days per week
- Satisfactory criminal record check (will be pre-paid)
- Appropriate dress, hygiene and grooming are required
- Conducts self in a matter conducive to working in a medical office
- Understands and abides by all measures of confidentiality in the workplace
- Covid-19 vaccination is required unless medically exempt

Duties and Responsibilities

- Maintains strict confidentiality in matters pertaining to patients who attend the clinic.
- Greets and directs patients and visitors, maintains a courteous welcoming atmosphere
- Answers the telephone, responds to routine queries and refers all clinical calls and queries to the Clinic Nurse, Counsellor, or the Clinic Physician in an appropriate and timely manner
- Prepares patients charts for the physician in anticipation of patient visits prior to each clinic day
- Prints day sheets with scheduled patients for the physician, nurse and counsellor
- Identifies ALL patients as they present for appointments; Records all patient encounters on the day sheet.
- Ensures patients are seen and rebooked for follow up appointments and all duplicate prescriptions and relevant forms and documents are scanned into patient charts.
- Pulls respective charts and informs the doctor that the patient is present
- Ensures a smooth flow of office traffic
- Ensures that the patient information is conveyed as requested and received in a timely matter with appropriate parties and as directed by the physician
- Enters patient data into the EMR, and create new electronic charts as well as partial paper charts
- Book and coordinate patient appointments for the physician, nurse and counsellor as directed and according to established procedures
- Assists the physicians to ensure that all duplicate prescriptions are meticulously processed as per protocol.
- Receives and sorts all incoming mail and faxes
- Prepares outgoing mail and faxes
- Scans all relevant documents and forms into the patient's EMR upon receipt, and ensures that important documents are reviewed by the physician with urgency
- Operates a variety of office equipment such as telephone, computer, printer, copier, fax, coffee maker at Cetera, and perform routine maintenance and cleaning of office equipment
- Prepares, checks and processes documents as directed; maintain filing systems, patient charts and records, logs, lists and other files and records as required, and according to established procedures
- Collects fees from, and provides receipts to patients if indicated
- Handles petty cash according to policies and procedures
- Performs routine office procedures according to guidelines, including office open up and lock up
- Maintains an orderly office environment, ensuring all areas of the office are maintained in a clean and tidy matter
- Read more more here: https://prcat.ca/join-our-team/

Additional Details

Other Information

- Available to perform duties 3 days per week.
- Satisfactory criminal record check (will be pre-paid)
- Appropriate dress, hygiene and grooming are required
- Conducts self in a matter conducive to working in a medical office.
- Understands and abides by all measures of confidentiality in the workplace

6 MONTH TERM POSITION
(Possibility of extension/permanence depending on funding and need)

WorkBC Powell River posts this position as a free service for the community. WorkBC Powell River does not screen employers or applicants, and assumes no responsibility or liability for the job posting. Any arrangements are between the job seeker and the employer.